Your fast track to Innovation Excellence

Resource Management and Time Tracking

Detailed resource management enables you to maximize utilization of your most important resources, and to prevent projects from being delayed due to the unavailability of a critical resource. In these cases, automating the process of project managers requesting resources and resource managers searching for appropriate resources, balancing resource utilization and assigning named individuals to the project manager’s request can add considerable value.

Tracking the actual time spent by your resources on projects through the use of online timesheets can also be extremely useful. The timesheet data gathered can be used to accurately allocate resource costs to project activities, which can then be used to calculate financial information such as actual versus planned development costs, capitalized R&D costs and R&D tax credits. Secondly, timesheet data will also reveal where your resources are really spending their time on portfolio projects. This provides a variance analysis against planned resource allocation, and can make it clear to portfolio managers whether the organization is actually allocating its time according to portfolio decisions and strategic objectives.

IFT’s Solution

Powered by Planisware, IFT’s solution provides fully integrated named resource management and timesheet tracking:

Identify all named resources, in resource pools in a hierarchical resource breakdown structure.

Assign resource managers to each named resource or resource pool

Define named resource availability, using resource calendars and periods of personal non working time or reduced availability.

Define named resource variable cost rates, overtime rates and rates for different types of work for automatic resource cost calculation

If required, define skills hierarchies and assign skills and skill levels to individual resources

Enable project managers to request resources based on activity time period, resource quantity, skill set and resource type

Enable resource managers to track all resource requests, search for available named resources to match requests based on availability, skill set compatibility and location, and propose name resources to project managers

Enable project managers and resource manager to arbitrate on resource proposals, and then commit to resource assignments

 

Automatically alert named resources of new assignments and enable named resource to graphically view their assigned work schedule over time

Automatically populate resource timesheets with assigned project activities and enable permanent timesheet activities to appear on every timesheet

Enable named resources to search for and add additional activities to their timesheets

Present time sheets in quarter, month, week or day formats

Support validation of timesheets by named resource, resource manager and project manager

Enable automatic statusing on project activities based on timesheet entry and estimate to complete

Produce reports on timesheet hours and calculated resource costs, by named resource, resource pool, business unit, project, portfolio and strategic funding bucket

Example Solution Capabilities
Resource Management bottleneck analysis

Resource Management - Team tracking

My Work - Weekly timesheet
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